NOTICE OF VACANCY – Senior Administrative Assistant – Requisition #192491 – Closes 4/2/2019

The Office of the State Fire Marshal (OSFM) has an opening for a Full-time Unclassified Senior Administrative Assistant.

Duties will include, but are not limited to the following:

  • administrative assistant to the Emergency Response Division and other divisions as needed;
  • composes correspondence, memorandums and reports as needed;
  • route calls and e-mails to appropriate unit staff;
  • creates and maintains multiple databases;
  • coordinates various meetings, arranging dates, times and locations;
  • handles notifications and/or mailings;
  • takes and distributes meeting minutes and other associated responsibilities;
  • staff support to the HazMat and Search and Rescue Advisory Committees;
  • handles accounting tasks for the division to insure all expenses/reimbursements resulting from contracts or authorized incidents are paid within established guidelines;
  • works with other state agencies and federal entities to manage all state and federal grant funds allocated to the division;
  • writes and submits timely reports to meet grant obligations;
  • travel and overnight stays to assist with conference and/or symposium registration and provide administrative support is required.

Pay Rate: $13.61 per hour

Minimum Requirements:

  • One-year experience in general office, clerical and administrative support work.
  • Education may be substituted for experience as determined relevant by the agency.
  • Must have a current, valid Kansas driver’s license.

Preferred Skills:

  • strong computer skills especially with Microsoft Word, Excel and Access

Performance Standards:

To be successful, the expectation is that a candidate will be able to competently perform the routine tasks of the position with limited supervision within six (6) months of hire date.

HOW TO APPLY:  The application process has 3 STEPS:
STEP 1:  Register by completing the online Personal Data Form  (Skip this step if you already have an Applicant ID or Employee ID number).
STEP 2:  Complete the official State of Kansas application form  (include all employment and experience) and submit to the Fire Marshal.
STEP 3:  Email the additional required documents to

Include your name and job requisition number on all correspondence when submitting documents. 

Required Documents:

  • Online State of Kansas Application form sent to Fire Marshal
  • Cover Letter
  • Resume
  • College Transcripts, if applicable
  • Copy of all Training Certificates
  • current valid Kansas Tax Clearance Certificate
  • send to Brenda Schuette,

Your application will be considered incomplete and you will be found ineligible if you fail to submit the required documentation by the closing date of the vacancy announcement.

Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue’s website.  Your application will be considered incomplete if not submitted by the closing date of the job posting.

A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws.  A Tax Clearance expires every 90 days.  Applicants, including current State employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03.  If you need assistance with the tax clearance, please contact 785-296-3199.

Your application will be considered incomplete if an ACUTAL COPY of your certificate is not submitted on or before the vacancy closing date.

Recruiter Contact Information:
Name:  Brenda L. Schuette
Phone: 785-296-0654

Process for Selection:  Upon receipt of your complete application packet, an evaluation of your qualifications will be conducted, and your status based on the established minimum requirements, and preferred selection criteria for the specific vacancy will be determined.  Based on your ranking in comparison with other applicants, you may/may not be referred for further consideration and/or possible interview.  If you are not selected for the vacancy, you will be notified within 30 days of the position being filled.

Reasonable Accommodation Policy Statement:  The Americans with Disabilities Act of 1990 ensures you the right to reasonable accommodations.  A request for an accommodation will not affect your opportunities for employment with the State of Kansas.  Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process.  It is your responsibility to make your needs known to the OSFM Recruitment Office at 785-296-0654.

The Office of the State Fire Marshal is an Equal Opportunity Employer


Posted by Gwen Dorr Romine, KSFFA Webmaster
KSFFA’s Fire News Blog Home Page
KSFFA Facebook

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